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Board of Directors

BP 2210 – Officers and Roles of the Board

The Board of Directors of the Ë¿¹ÏÊÓƵ district shall elect one of its members as Chairperson and another as Vice Chairperson at its annual organizational meeting in July. The President of Ë¿¹ÏÊÓƵ shall serve ex-officio as Executive Officer of the Board. The President may appoint a deputy to assist in that role.

Duties of Chairperson of the Board

  • Preside at all meetings of the Board
  • Call emergency and special meetings in accordance with law
  • Consult with the President and other board members on meeting agendas
  • Communicate with individual Board of Directors members about their responsibilities
  • Manage requests for information from individual board members with the President
  • Appoint various board roles
  • Participate in the orientation process for new Board of Education members
  • Assure Board of Directors compliance with policies on Board of Directors member education, self-evaluation, and evaluation of the president;
  • Represent the Board of Directors at official events or ensure Board of Directors representation
  • Sign the minutes of all regular and special meetings of the Board, and such other documents as may be required by law

Duties of Vice Chairperson of the Board

  • Preside at Board meetings in the absence of the Chairperson.
  • Fill other duties of the Chairperson as needed.

Additional Board Roles

Secretary
  • Develop timeline and process for evaluations and/or assessments of:
    • President
    • Student Board Member Position
    • Board
  • With support from the Executive Coordinator assist in developing the Annual Strategic Calendar for the Board of Directors
  • Work with the Chair and Vice Chair to track the implementation of board goals
  • Monitor the budget and expenditures of the board
OCCA Representative
  • Serve as a board member of the 34-member OCCA Board
  • Be prepared for and attend OCCA Board Meetings
  • Advocate on behalf of all community colleges
  • Provide OCCA updates at PCC board meetings
  • Bring the perspective of their member college’s issues of statewide concern to the Association and the Board of Directors
  • Play an active role in the activities of the OCCA Board of Directors
  • Actively engaging their fellow district board in supporting and promoting Association goals and priorities
Audit Representative(s)
  • Serves as the Chair of the Audit Committee
  • Reviews the effectiveness of the internal audit function and provides input into the Internal Audit Director’s performance assessment
  • Provides input into the selection of the external auditor
  • Reviews, evaluates, and interviews candidates for the community member who sits on the Audit Committee
  • Hears and comments on the annual audit plans as proposed by the external auditor and the Internal Audit Director
  • Provides feedback as to particular areas of focus for upcoming audit activity
  • Reviews and comments on the various reports for PCC financials and internal and external audits
  • Reports on Audit Committee meetings at regularly scheduled meetings of the Board as a whole
  • Report to the Board the Audit Committee’s opinions regarding the College’s response to audit results
Foundation Representative(s)
  • As an ex-officio Member of the PCC Foundation Board, serve as an information liaison between the Foundation Board and College Directors
  • Advocate internally and externally for support of the Foundation
  • Attend bi-monthly PCC Foundation board meetings and the annual retreat

The Board of Directors does not have an official system of rotation of officers; it elects the officers each year from among all its members.

(October 2020)

ORS 341.283

This policy replaces B202 Board Operations and Bylaws: Duties of Chairperson of the Board and Duties of the Vice Chairperson.